CFNIL Job Openings


Reports To:     Vice President of Programs & Community Investment

Work Week:    40 Hours/Week

Primary Purpose

The Scholarship Associate is responsible for the administration of CFNIL’s scholarship processes. They ensure that the scholarship programs are efficient, compliant with the law and CFNIL policy, fulfill the intentions of CFNIL’s donors, and achieve CFNIL’s community investment strategy. The Scholarship Associate ensures that scholarship processes align with CFNIL’s donor service, finance, development, and communication departments, and with CFNIL’s mission. Throughout all communications the Scholarship Associate will maintain a positive image of CFNIL to build confidence and trust for the organization with stakeholders and the public. 

Principal Duties and Responsibilities

Administer Scholarship Processes

  • Prepares the universal scholarship program application utilizing the scholarship program software, refining it to meet the needs of the program on a yearly basis.

  • Receives and responds to all inquiries about the scholarship program from students, school personnel, fund advisors, volunteers, and interested community members.

  • Develops relationships with high schools, youth-serving nonprofits, and other stakeholders in the community to make them aware of scholarship opportunities, the application process, and other resources to support those seeking post-secondary education.

  • Corresponds with applicants and stakeholders, e.g. contact students for clarification and/or additional information, sends award and declination emails to all applicants, coordinates award payments with college financial aid offices, etc.

  • Recruits and manages large team of volunteer committee members, including:

    • Providing training for new and existing volunteers each year

    • Scheduling selection committee meetings and assigning applications for review

    • Preparing review documents and facilitating selection meetings

  • Assists in the marketing and communications of the scholarship program, including conducting workshops or presenting to large public audiences.

  • Assists with the planning and coordination of the annual Scholarship Award Night event.

  • Maximizes the capacity of the scholarship program software to prepare reports and document the success of the program, identify trends, and forecast the needs of the program.

  • Maintains meticulous records of applications received, selected recipients, and documentation related to committee members and fund information.

  • Keeps abreast of best practices and researches emerging thought in the grantmaking and scholarship fields.

Support Programs Department

  • Assists in the administration of various grant programs, including Community Grants, as needed.

Core Competencies:

  • Highly organized and detail-oriented, with the ability to follow processes and tasks through to completion with minimal oversight.

  • Ability to manage multiple tasks simultaneously and balance competing priorities.

  • Ability to work within a team and/or independently as necessary.

  • Ability to write and speak clearly. Strong public speaking skills are a must.

  • High level of proficiency with Microsoft Office suite - especially Word, Excel, PowerPoint, and Outlook.

  • Ability to work with objectivity and confidentiality.

  • Strong customer service skills.

  • Ability to master and troubleshoot CFNIL’s grantmaking software (Foundant Scholarship Lifecycle Manager and CommunitySuite). Prior database experience is a plus.

  • Ability to manage relationships and communicate with a wide variety of constituents, including scholarship and grant applicants, education professionals, donors, volunteers, and students.


  • Two-year degree or prior experience navigating financial aid processes in the field of higher education.

  • Experience using business software applications to track constituents and process transactions.

  • The position requires the use of standard business equipment including computers, copiers, printers, and mailing equipment.

  • The ability to occasionally work on weekends.

Compensation & Benefits

  • Salary for this position is $40,000-$45,000 annually. CFNIL offers a competitive benefits package, including medical, dental, vision, and disability insurance as well as the ability to participate in an employer sponsored retirement program. As this position is full time, it will accrue time off benefits as well.

Please submit your resume and cover letter via email to Sarah Lambert at No phone calls please.


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We encourage you to visit other local job boards to look for job opportunities in northern Illinois:

Northern Illinois Center for Nonprofit Excellence (NICNE) Job Board

Rockford Chamber of Commerce Job Bank


The Community Foundation of Northern Illinois is an equal opportunity employer.